When you contract with a Virtual Assistant, you get more than just an employee. We have a vested interest in your business success. Since we are entrepreneurs and small business owners, we know what it takes to operate a business, how to market our services, as well as develop our businesses. In addition to completing your tasks, we provide you with information, suggestions, or ideas that perhaps will help you in your business, because we want you to succeed. Your success is our success.

The assistance you receive from us is quite different than the support you would obtain from a secretary or administrative assistant. We have the mindset of a business owner rather than that of an employee. As I mentioned earlier, we will have a vested interest in your business. We understand what you are dealing with, because we are faced with the same concerns and situations.

Using the services of virtual assistants presents you with the opportunity to network with other small business owners. You can discuss your ideas, as well as receive valid opinions and thoughts from us, while at the same time reap the benefits of our administrative support. Our assistance will give you back the valuable time you need to develop your business. The key is to delegate or outsource any and all tasks that don’t really require you to complete.

Of course, the aforementioned benefits are in addition to the more obvious advantages, which you are probably aware of; for example, not having to share your office space or provide equipment and supplies, no employee-related benefits or taxes to pay, and no need to pay for downtime. You pay only for the actual time spent on your project(s). You can actually save over approximately $40,000 a year when you work with us rather than hiring an employee.

You can also save time. After a certain amount of time in partnering with the same virtual assistant(s), the less time you will spend in giving explanations and instructions. We become more familiar with you and your business. The more knowledgeable we are about your company, the more we are able to help you succeed in your business endeavors.

Because of the Virtual Assistant industry and technology, it is a perfect time to be a small business owner. Whether you are considering leaving the corporate world and starting your own company or you are currently an entrepreneur, solopreneur and/or small business owner, you can still have the administrative assistance you are accustomed to having in the corporate world. In addition, we will help you to reach the next level of success in your business.

Please visit http://rjswordprocessing.com/vacost.html to see a cost comparison chart, which compares the cost of hiring an employee vs. retaining a Virtual Assistant.

Rita J. Cartwright is a Virtual Assistant and owner of RJ’s Word Processing Services, and she began her business in 2002. In 1998, she received a Bachelor’s of Science degree in Marketing from Arizona State University with a minor in Spanish. She is also a member of Virtual Assistant Networking Association and International Virtual Assistants Association.

If you decide to contact a temporary staffing agency to hire a temporary assistant, they will send you someone who has the experience to complete the necessary tasks. However, the agency’s fee will be more than the salary you would perhaps pay your own staff. You will also be paying for downtime, breaks, bathroom trips, personal phone calls, time around the water cooler, etc.

In the future when you need temporary assistance and you hire the same agency, it is not a guarantee that they will staff you with the same temp you work with before. Therefore, you will have to repeat the same instructions and office procedures to the new temporary worker.

There may be an occasion when you need specialized services; for example, bookkeeping, e-mail marketing campaign, or website design, and you realize that temporary agencies do not offer these types of services. In both cases, you have a spent a lot of energy and time.

However, if you retain a Virtual Assistant, especially one with a team of associates, they will provide you with administrative assistance, as well as other particular services. They will become familiar with your business practices; therefore, you will not have to repeat the same instructions, which would be the case if you hire a temp.

Another benefit in working with a VA as opposed to hiring a temp is you will not have to pay for downtime. You will pay only for the actual time used to complete your tasks.

There are several occasions that may require temporary assistance, including helping your current staff with overflow of work. The same Virtual Assistant you retained to complete your temporary administrative and other specialized functions can also assist your staff with overflow of work. Since they are already familiar with your business operations, no instructions will be necessary.

An additional advantage in retaining a VA rather than a staffing agency is they will have a vested interest in your success. A role of a Virtual Assistant is to help small business owners to reach their next level of success. Since they are also business owners, they understand what is required to develop and grow a small business. A temp will just show up to complete your tasks without concerning themselves with your business success. They are not business owners; they are employees and will not have that business acumen, which leads to a different mindset.

Whether you have an in-house staff or not, outsourcing your administrative tasks (ongoing or temporary) makes good business sense. A Virtual Assistant can be thought of as having an assistant in a satellite office, except you are not required to provide the office space or equip it with the necessary office equipment and supplies nor pay for the employee-related benefits or taxes.

When you find yourself in the position of needing temporary assistance and/or specialized services, and you want to save energy, money, and time, consider retaining a Virtual Assistant rather than contacting a temporary staffing agency.

Since 2002, Rita J. Cartwright has been a Virtual Assistant and owner of RJ’s Word Processing Services. In 1998, she received a Bachelor of Science degree in Marketing from Arizona State University with a minor in Spanish. She is also a member of Virtual Assistant Networking Association and International Virtual Assistants Association. More information about Rita and her company can be found at http://www.rjswordprocessing.com

Anyway, the magazine gave a list of “tips” to help a teen-aged girl attract a teen-aged boy and get him to ask her the all-important question, “Will you go with me?”  One of the tips that appeared on numerous lists back in the day, was for the girl to ask a lot of questions about the boy.  The girl should be interested in everything about the boy – what he liked and disliked, who his favorite sports team was, who his favorite musicians were, etc.  The article said that the girl should keep him talking about himself, because his favorite topic is himself, and she should not talk about herself at all.  If the girl really wanted the boy to be interested in her, she should appear to be very interested in everything about him – or at least feign interest in everything about him.  Hopefully, the teen magazines of today aren’t instructing girls to forget about themselves and their interests just to get a boyfriend, but again I digress…

It got me thinking though, that marketing is a lot like getting that special boy to ask you to “go with” him.  It’s not all about you, it’s about him.  Your marketing message should be more about your prospects and less about you.  When your message is right and a prospect can feel you are really interested in helping their business in some way and you understand their needs, the end result will be that the prospect becomes a client – they will ask you to “go with” them.  (YES!  YES!  A thousand times YES!)  Those teen magazines sort of had it right after all, 20 years later.

Take a look at your marketing materials, your website and your advertisements.  Try to look at it from your ideal client’s point of view.  Are you telling them what services you offer?  Are you telling them all about you and your business?  If you answered yes, you’ve been making a mistake that probably cost you some business.  You should be telling them how your services will benefit them and what you can do to make their business more successful and more profitable.  Basically, what they will get by working with you.  Think of your ideal client.  What issues are they dealing with in their business that you can make easier, better or more efficient?  What is it about what you offer that will give them an edge over their competition?  What value will they gain by choosing to work with you?  These questions should be front and center in your mind each and every time you create any type of marketing material.

I challenge you to take one of your marketing pieces (whether it’s an ad, a brochure, a flyer or a web page, it doesn’t matter) and rewrite it, keeping in mind that it’s not all about you.  Put yourself in your ideal client’s shoes and think about the things that would make you buy from your company, the things that would prompt you to take action, and incorporate them into your marketing piece.  After you’re finished – compare your before and after message, then honestly ask yourself, which piece would prompt you as a potential client to take action?  I guarantee you’ll choose your revised message.

Just remember, to get a prospect to “go with” you, it’s not all about you!

Your marketing message should be more about your prospects and less about you.
When your message is right and a prospect can feel you are really interested in
helping their business in some way and you understand their needs, the end result
will be that the prospect becomes a client. Continue

Are There Any Differences Between An Entrepreneur And A Small Business
Owner?

We use the terms entrepreneur and small business owner interchangeably. Are they
the same or are there any differences? I decided to do some research to get answers
to these questions. My findings say an entrepreneur and a small business owner
(SBO) are not the same; therefore, we cannot use the titles synonymously. Continue

Should You Hire A Temp Or A Virtual Assistant?

You find yourself in a position of needing temporary administrative assistance.  As an
entrepreneur and small business owner, it is necessary for you to minimize
expenses.  Should you hire a temporary assistant or retain a Virtual Assistant (VA)?
Continue

Your Business Success Is Our Success

My business tagline is “Your Business Success Is Our Success.” Virtual assistants
(VAs) do more than provide administrative assistance, we want you to succeed.
Working with us is different than in the past when you worked with secretaries
and/or administrative assistants. Nowadays, a business relationship between an
entrepreneur, solopreneur and/or small business owner and a Virtual Assistant (VA)
is considered a partnership rather than that of an employee-employer association.
Continue

Outsourcing Services For Small Business Owners

If you are an owner of a small business (1-4 employees), chances are you do not
have enough time to prospect for new clients, as well as take care of your current
clients. Generally, you are faced with daily administrative tasks, which are very time-
consuming. You barely have enough time to focus on developing your business. This
is where a Virtual Assistant (VA) comes in.  Continue

Every Small Business Owner Should Have At Least One

A business owner with 1-4 employees or is a single-person business owner should
have at least one Virtual Assistant in order to have more time to develop and grow
their business.  Continue

Technology and 21st Century Small Business Owners

Technology has changed how 21st Century small business owners (SBO) market their
products and services, as well as their options of communication tools.  When I
received my marketing degree 10 years ago, the coursework did not include classes
for the types of marketing media that are available today. Having a website then was
not as important as it is today.  Continue

Another Way to Grow Your Virtual Assistant Business

We, as virtual assistants (VAs), generally attempt to grow our business by obtaining
more clients or contracts. Now the new strategy is to enlarge our small business by
creating a multi-virtual assistant company or organizing a team of VA’s to subcontract
or outsource projects to.  Continue

Target Audience – One of the Four P’s

Do you know who your target audience is?  If you don’t know, you are not maximizing
your advertising and/or marketing efforts.  Continue

Internet Marketing for Attorneys – The Brief For Attorneys

Internet marketing for attorneys is a key ingredient to the success of a law firm. This
brief on legal marketing helps frame the issues for attorneys looking to increase their
client base.  Continue

How Lawyers Can Win More Business With Their Client And Conference
Presentations

How can lawyers stand out from their peers with better presentations? Here are
solutions to five common problems that will help lawyers sell more business and
shine at conferences. Continue

Strategic Advertising for Real Estate Agents

Even the experts will tell you that much of today’s advertising doesn’t work – but a
good advertising strategy can help you outperform your real estate competition.
Answer the important questions in this article before you spend your money on
purchasing ad space to more effectively promote your real estate business.
Continue

If you are an entrepreneur, small business owner, Christian leader, business coach or coach of Christian leaders, we can help you with your time-consuming tasks; for example, bookkeeping, marketing campaigns, maintaining your website(s), submitting articles to article banks, to name a few.

Outsource those tasks to us; so, that you can take care of your client(s).  We will take care of the rest, because your business success is our success.

If you need virtual assistant services and/or word processing services on an one-time or temporary basis, we can help you, too.

Bookkeeping
Marketing Services
Transcription Services
Website Design
Website Maintenance
Word Processing
General Administrative Assistance

To see a detailed list of our affordable virtual assistant and word processing services, please visit Services.

Advantages in Retaining a Virtual Assistant:

No need for you to pay benefits or employee-related taxes
Not necessary to provide office space, equipment, or supplies
Pay for the time actually used. (See Cost Comparison Table)
We have a vested interest in your business success

Contact us today for a free consultation at (760) 631-1335 or toll free at (866) 651-3073 or send us an E-Mail.

Mission Statement:

We will put every effort into performing the administrative needs for Christian leaders, small business owners, and entrepreneurs to the level of their satisfaction. Completed work will be identical to what our clients have requested. We will provide, at the very least, the most opportune, efficient, and reliable service in whichever administrative task we perform for your rapidly growing organization. We understand that our business cannot succeed unless yours does first. Our number one guarantee is you will be contacting us again for future services.